Have you ever faced requirement where you have to send email from an excel with excel data. If you are in that situation, this blog makes your life easier.
Pre-requisites
Send customized excel data of each row as an email. You should have data in each row and you should know have recipient e-mail address
You should have configured e-mail client like outlook, mail of desktop
Procedure
- Use Hyperlink function of excel
- Syntax
- =HYPERLINK("mailto:"&e-mailCellNo&"?subject="&subjectCellNo&"&body="&bodyCellNo&"%0A","Send email")
- Help
- Cellno in syntax should point to your data cell number
- %0A - New line
- mailto - The recipient mail address
- subject - the text
- body - the body text
- Note
- If you have any special characters, then use ENCODEURL function
- Don't put the ENCODEURL function in HYPERLINK function
- Make sure, ENCODEURL output points to a different cell and use that cell number in HYPERLINK
- Use $ to use the same cell data repeatedly
- After doing the hyperlink to a cell, you should be able to view "Send email"
- Click on the send email
- Opens the configured/default e-mail client by filling the recipient, subject and body content from excel sheet
- Click on "send" or "Ctrl+Enter" keyboard shortcut to send email
Hope, this helps you to explore excel and send email with excel data to many recipients with single click
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