January 17, 2012

Take Nokia Phone Contacts (Phonebook) backup in Excel Spreadsheet or .csv file by using OVI PC Connectivity

Hi friends,

Today I have come up with phonebook backup in Nokia. I previously used very old nokia model which doesn't contain the Nokia PC/Ovi Suite connectivity. So, I used to take backup of my contacts in excel sheet by doing data entry. But now most of phones does have the facility to connect to Nokia Ovi/PC Suite to take the backup and maintain their data in Computer(PC).

Here, I have taken backup of my contacts in PC and converted that to Excel sheet to quick access of my contacts.

Pre-Requisites:
  1. Make sure that, your phone does support Mobile to PC connectivity via Nokia Ovi/PC Suite
  2. Download and install Nokia Ovi/PC Suite
  3. Make sure that, you have the PC connectivity cable to the corresponding mobile
  4. Make sure that, all your contacts are on device(mobile) memory instead of SIM
    • Note: Copy all the SIM contacts to device(mobile)
Procedure:
  • Connect your mobile to PC
  • Select "Nokia Ovi PC Suite" connection from your mobile
  • After successful connection, you will get the similar screen like below
  • Select "Contacts" from the image icons on top of the window
  • Now, all your contacts will be displayed on the 2nd pane(column) in the Window as shown below
  • Select all the contacts (Note: First select any one of contact and do the any one of the below)
    • Option 1: Use Keyboard shortcut Control + A
    • Option 2: Right click on the contact and choose "Select All" option
    • Option 3: Select "Edit" menu and choose "Select All" option
  • Now, you can "Drag and Drop" the selected contacts to PC contacts  
    • Hint: Drag and drop the content to "Contacts" (Red Circle)
By now, you have successfully taken the backup of your contacts to PC

View/Save the contacts in Spreadsheet/.csv file
  • Download the file GrabMyContacts from this link 
  • Install it in any folder
  • Run the "grabmycontacts.exe", you will get the following screen

  • Default "Step 1 - Search for your contacts file" tab will be selected
  • Click the "Search for it" button, it will automatically searches your Nokia Ovi contacts database file as shown below
    • Click on "Yes"
  • Now, choose the "Step 2 - Choose and display your data" tab
    • Click on "Push this button to display your contacts"
    • Now, it will display all your contacts in the sheet
  • Finally, Choose "Step 3 - Export to Excel" tab
    • Click on "Finished ! Now Export to Excel !" button
    • It will show, your file named "myovicontacts.xml" has been saved on desktop
    • Click on "Yes"
    • Then, it will ask you to open the file Excel, as shown in the below screen
    • Click on "Yes"
  • If the default program for the xml is not Excel then it will open with the default program. 
  • Open the XML file in Excel:
  • To see your contacts in excel, open the new Excel workbook and "Drag and Drop" the "myovicontacts.xml" in it
  • Remove the unnecessary columns and save your contacts as "Excel Workbook"/".csv" file format
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